GENERAL TERMS AND CONDITIONS

Application of the terms and conditions

These terms and conditions apply to all services and supplies provided under the Sponsoring Agreement “ASSET PERFORMANCE” by V.Z.W. Belgian Maintenance Association (BEMAS), with registered office at Kunstlaan 6-9, B-1210 BRUSSEL, BELGIUM, enterprise number BE0438.509.878, the Asset Performance Conference, hereafter mentioned as ORGANISER.

The SPONSOR and ORGANISER expressly agree that their contractual transactions are governed exclusively by these terms and conditions, with the exclusion of any other terms and conditions and in particular those included in the SPONSOR’s application, notwithstanding any stipulations to the contrary.

The SPONSOR understands and agrees that the ORGANISER can accept or refuse Sponsoring applications at his own discretion. The Sponsoring Agreement is only final after signature of both parties and the payment by the SPONSOR.

The SPONSOR also understands and agrees that the SPONSOR is entirely responsible for payment of the invoices according to the above.

In the case that an appointed agency does not discharge payment of the invoices, charges will revert back to the SPONSOR and may, at the sole discretion of the ORGANISER, include an administrative surcharge of up to 10% of the total rates.

The final Sponsoring Agreement between the resp. SPONSOR and ORGANISER consists of a dated and duly signed Sponsoring Agreement, the Terms and Conditions of the ORGANISER, overview of rates and benefits included in the sponsorship and the written confirmation of the application by the ORGANISER. The SPONSOR agrees to comply with all terms set out in these documents.

It is also the SPONSOR’s responsibility to comply with any applicable laws, administrative rules and regulations including publicity, the handing out of any samples and the sale or promotion of any products and marketing material. Neither the ORGANISER nor its appointed partners can be held liable for any non-compliance.

Liability of the ORGANISER

The ORGANISER is not liable under any circumstance for any consequential, special, punitive, or indirect damages of any kind under the Sponsoring Agreement, including - but not limited to - personal injury, property damage, and lost profits or opportunities. The aggregate liability of ORGANISER under the Sponsoring Agreement will not exceed the amount paid by the SPONSOR to the ORGANISER under the Sponsoring Agreement. The foregoing limitations, exclusions and disclaimers are an allocation of the risk between the parties and will apply to the maximum extent permitted by applicable law, even if any remedy fails in its essential purpose.

The SPONSOR may sustain in respect of the infringement of any intellectual property rights of the SPONSOR arising out of his participation at ASSET PERFORMANCE.

During the conference, the networking hall (including presentation rooms) is guarded or locked at night. However, this security measure excludes surveillance of individual spaces and presentation materials. The night patrols/general lockup at night that are/is carried out do/does not extend to liability for all damage to property or personal injury. The ORGANISER is liable only for damage or loss resulting from malicious or gross negligence. A separate fire protection watch will be deployed, if required under local provisions.

Complaints are not retained unless submitted by certified post or certified email within 5 days of the origin of the complaint.

Liability towards Transport services

The ORGANISER accepts no liability whatsoever for loss or damage resulting from disruptions caused by fluctuations in services rendered or force majeure, or for services being suspended on the instructions of the local public utilities or the local power supply company.

Our liability regarding to defects/damages in the delivered goods and services offered do not extend beyond the liability of the supplier of the sponsor of the goods or service concerned.

The SPONSOR must check the conformity of the delivered services and / or goods delivered and / or location upon receipt.

The ORGANISER cannot be held responsible for natural disasters (for full details on liability, please consult the General Terms and Conditions). The ORGANISER is not liable, either during the conference or during transportation, for loss, theft or damage in respect of sponsoring and/or presentation items or personal belongings brought in.

No further claims, such as for lost earnings, damages for consequential losses and similar, will be accepted.

Activities organised by a SPONSOR

No ancillary events that may compete, detract or clash with the content presented at ASSET PERFORMANCE will be permitted during the conference days, either inside or outside the conference venue, except when approved by the ORGANISER.

Any activity that may involve conference participants is subject to the approval of the ORGANISER in writing.

Requests must be submitted in writing and will be decided on after consultation with the ORGANISER. The ORGANISER does not endorse sponsor functions, and does not consider them part of the official program outside the conference venue.

Any Customer event organised by the SPONSOR involving non-conference attendees that occurs during the days the conference is open, including but not limited to happy hours, parties, entertainments, and group dinners of more than ten people, must be organised with the approval of and in conjunction with ORGANISER to ensure smooth operation of the conference and proper coordination with the venue.

Conduct of Sponsoring at Networking Hall

The advertisement or display of goods or services other than those manufactured, distributed, or sold by the SPONSOR in the regular course of business and identified in the Sponsoring Agreement is prohibited. The SPONSOR may not assign, sublet, or apportion all or any part of the contracted space, nor may the SPONSOR permit the display, promotion, sales, or marketing of non-customer products or services. Interviews, demonstrations, and distribution of literature or samples must be made within the individual space assigned to the SPONSOR. Canvassing or distributing or advertising outside the SPONSOR’s own space will not be permitted. The SPONSOR may not sell or permit merchandise to be sold from the networking hall. The SPONSORS may not serve or dispense food or beverages of any type from their individual space or in the networking hall. Helium balloons are not allowed in the networking hall. No part of the display, including products, is permitted outside the networking hall. Products and furnishings should be arranged with the safety of the sponsors and attendees in mind and shall be compliant with applicable laws and regulations, including without limitation the Americans with Disabilities Act. The character of the visibility is subject to the approval of ORGANISER. The right is reserved to refuse the applications of companies not meeting the standards required or expected, as is the right to curtail visibility or parts of visibility that are not in accord with the character of the event. This right applies to displays, literature, advertising novelties, souvenirs, conduct of persons, etc. Further, the SPONSOR agrees to use ORGANISER’s third-party conference service provider for any onsite material and service engagements.

Confirmation of Sponsorship applications

Written confirmation and subsequent invoicing by the ORGANISER constitutes the sole document of acceptance and admittance to the conference, and is issued exclusively to the applicant, under the specific terms stated herein.

Participant registration

The ORGANISER provides to the SPONSOR a set of free registration tickets for registering a number of employees attending the conference, complementary free conference participants and additional invitees, according to the numbers specified in the signed agreement. It is the responsibility of the SPONSOR to make sure that the persons concerned are registered through the ASSET PERFORMANCE website using the provided registration tickets.
Conference registration of the designated number of representatives per paid sponsorship will be complimentary, dependent upon Sponsorship package, provided that ORGANISER receives registrations by the date which is thirty (30) days prior to the first day of the Conference. Additional registration tickets need to be purchased at standard pricing. Pre- and post- conference workshops or webinars may require additional fees.

Special Visual and Sound Effects

Sponsor Videos, audiovisual and other sound and attention-getting devices and effects will be permitted only in those locations and at such intensity as in the sole opinion of ORGANISER do not interfere with the activities of neighbouring sponsors. Operation of equipment being demonstrated may not create noise levels objectionable to neighbouring sponsors. If the Sponsoring Agreement states that ORGANISER will play a video of the SPONSOR at any time during the conference or a social event, the ORGANISER reserves the right to not play such video if ORGANISER determines in its sole discretion that such video is not appropriate for the conference because of content, presentation or any other reason.

Unacceptable Sponsoring at Networking Hall

The SPONSOR agrees not to use any displays that ORGANISER determines, in its sole discretion, will unreasonably endanger the person or property of the attendees or of the other sponsors, are in bad taste, are liable to discredit ORGANISER or subject ORGANISER to criticism or legal liability, are inconsistent with the stated purposes of ORGANISER and the interest and welfare of its attendees, are detrimental to the property rights of ORGANISER, or violate the booth regulations or any other provision of in the Sponsoring Agreement. The SPONSOR will not use any material copyrighted or trademarked by a third party without having first obtained written permission to do so and will provide said permission to ORGANISER on request. In the event the ORGANISER determines at any time that any visibility may or does violate in the Sponsoring Agreement and the SPONSOR is unable or unwilling to cure or correct such violation, ORGANISER may terminate the Sponsoring Agreement immediately and forbid erection of the networking hall or may remove or cause the sponsor to be removed at the SPONSOR’s expense and the SPONSOR hereby waives any claim for refund of the individual space or other damages arising out of such termination and/or removal. Any sponsors who is uncertain as to whether the visibility is in compliance with all applicable regulations and requirements should contact ORGANISER immediately.

Shipping Instructions

Information on shipping methods and rates will be sent to the SPONSOR. The SPONSOR will ship, at its own risk and expense, all articles to be used in the networking hall. Drayage and shipping expenses are not included in the sponsorship. The SPONSOR is responsible for all shipping and drayage cost.

Required Insurance

The SPONSOR is encouraged to insure its individual space, merchandise, and display materials against theft, fire, etc. at its own expense. It is suggested by ORGANISER that the SPONSOR contacts the Sponsor’s insurance broker and obtain all risk insurance covering their property while absent from home premises for sponsor purposes, or a rider to the SPONSOR’s existing policy covering same. Neither the conference venue nor ORGANISER will be responsible for loss or damage to any property in storage, in transit to or from the building, or while in the building for any loss of income as a result of any reduced sales due to such loss or damage. All property of the SPONSOR will be deemed to remain under the SPONSOR’s custody and control in storage, in transit to or from, or within the confines of the networking hall, even though it may at times be under the temporary control or direction of ORGANISER. The SPONSOR shall maintain the following coverages during the dates of the conference and for two (2) years thereafter: (a) Errors and Omissions insurance of not less than € 1,000,000 in a policy year; and (c) excess umbrella liability insurance, in addition to the coverage above, of not less than € 1,000,000 in a policy year. Upon request, the SPONSOR shall provide to the ORGANISER certificates of all insurance, and the SPONSOR shall provide thirty (30) days advance notice to the ORGANISER of impending cancellation, non-renewal, or material change of such insurance.

Failure to Occupy Space

Any space not occupied by the dates and times required by the Practical Manual shall be forfeited by the SPONSOR, and space may be resold, reassigned, or used by ORGANISER, without refund, unless a request in writing for delayed occupancy has received prior written approval by the ORGANISER.

Fire Regulations

The SPONSOR shall not use any flammable decorations or coverings, and all fabrics or other materials used shall be flameproof.

Floor plan

The floor plan published by the ORGANISER is provided for indicative purposes only. The layout of the floor plan and the location of the booths are made available for consultation on the website www.assetperformance.eu.

The booth location reserved by the sponsor is determined by the Booth ID assigned to the sponsor and indicated in the individual sponsorship agreement, as shown on the floor plan applicable at the time of reservation.

Every effort will be made to maintain the general configuration of the floor plan for the conference. However, the ORGANISER reserves the right, at its sole discretion, to modify the floor plan, reconfigure the networking area and/or change the allocation of booths if deemed necessary for organisational, operational, technical, safety or other justified reasons.

Without prejudice to the foregoing, the ORGANISER reserves the right to assign the sponsor to a different booth location, in particular where circumstances beyond the reasonable control of the ORGANISER so require; and/or the sponsor has reserved an extended demo booth but waives the mandatory rental of a television set and/or the mandatory installation or presence of a demonstrator, as required under the applicable sponsorship formula.

Any such modification or reassignment shall not entitle the sponsor to terminate the agreement, refuse performance or claim compensation, provided that the sponsorship formula and the overall visibility level are respected to a reasonable extent.

Terms of payment 

Unless expressly agreed otherwise in writing, the SPONSOR shall pay the full sponsorship fee to the ORGANISER within thirty (30) days from the date of receipt of the invoice issued by the ORGANISER.

ny alternative invoicing arrangements or payment modalities shall only be valid if expressly agreed in advance in writing and subject to the explicit written approval of the ORGANISER.

1) as is the right to curtail visibility or parts of visibility of individual space in networking hall

2) Invoices must be paid within 30 days after receipt of the relevant invoice issued by BEMAS by bank transfer to the BEMAS bank account, IBAN:BE47 0682 3075 8680; BIC:GKCCBEBB, including the information requested on the invoice;

3) All fees mentioned in the Sponsoring Agreement are in euros (EUR) and exclusive 21% Belgian VAT. VAT and any other taxes that may be due at the time of invoicing shall be borne by the buyer/principal. The VAT may be added or not added to the net amounts on the invoice according to European regulation. If VAT is added to the invoice, this VAT may be refundable according to European regulation.

For more information, visit https://ec.europa.eu/taxation_customs/business/vat/eu-vat-rules-topic/vat-refunds_en;

4) The existence of a complaint does not release the SPONSOR from its obligation to pay the invoices within the agreed terms. Any objections to the invoice must be made in writing within 5 days after invoice date, always stating the number and date of the invoice;

5) In case of non-payment on the due date, default interest of 8% per year on the invoice amount will automatically and without prior notice become payable from the due date;

6) Without prejudice to the provision of the above paragraph, in case of non-payment on the due date, a lump-sum compensation in the amount of 10% of the invoice amount, with a minimum of € 100, will automatically and without prior notice become payable. Any expenses related to unpaid bills or checks and any collection costs are not included in said lump-sum compensation and will be charged separately to the SPONSOR;

7) In case of non-payment or if the SPONSOR is found to be in default of its obligations, if it has its signature protested, if it applies for suspension of payment or a composition, if all or part of its assets are seized, if it is classified in the “refused” category by the factoring or credit insurance company, etc. or if it finds itself in a situation for which the law provides the direct enforceability of any long-term debt, the ORGANISER reserves the right to automatically and without prior notice consider the agreement dissolved in its entirety or for the portion that has not yet been executed.

Termination

The Sponsoring Agreement will automatically terminate without notice upon the bankruptcy, composition and/or liquidation of the SPONSOR, upon the bankruptcy or upon the dissolution of the V.Z.W. Belgian Maintenance Association.

Force Majeure

In case of governmental decisions related to a pandemic (such as Covid-19) that considerably reduce the possibilities to participate physically at professional events such as ASSET PERFORMANCE, the ORGANISER is entitled, at his own discretion, to turn ASSET PERFORMANCE into an online virtual conference by completely or partially suspending the activities requiring a live presence of speakers, sponsors and/or participants. As a result the networking, presentations and conference events would only take place online.

In the event of force majeure other than a pandemic, the ORGANISER will be entitled to suspend the performance of the Sponsoring Agreement for the duration of the force majeure, or to immediately terminate the Sponsoring Agreement without the ORGANISER being required to pay any compensation to the SPONSOR. The ORGANISER cannot be held liable if ASSET PERFORMANCE has to be cancelled, postponed or shortened due to an unforeseen event or to force majeure, and the SPONSOR’s fee paid by the SPONSOR will in any case remain acquired by the ORGANISER. In such a case, however, insofar as deemed useful or appropriate by the ORGANISER, they may, as an act of goodwill but without any obligation and without departing from the aforementioned principles, distribute the amounts paid or the remaining amount, after deduction of all costs already paid or still to be paid. Only the ORGANISER is authorised to determine said costs. Cases of force majeure (Act of God) include, but are not limited to, fire, natural disasters, acts of the Government, strikes, and any other case of force majeure (including decisions affecting ASSET PERFORMANCE made by the owner or operator of the conference venue) which substantially complicate and/or inhibit the organisation of ASSET PERFORMANCE.

Cancellation terms

CANCELLATION OF THE CONFERENCE BY THE ORGANISER

Should the ORGANISER decide not to organise ASSET PERFORMANCE for any reason whatsoever other than a case of force majeure on their part, the SPONSOR will be entitled to the refund of the invoiced fees already paid, and unpaid invoices will be credited (but not refunded). The SPONSOR will not be able to claim any compensation in case of cancellation of ASSET PERFORMANCE.

CANCELLATION OF THE CONTRACT BY THE ORGANISER

The ORGANISER also reserves the right to cancel the Sponsorship Agreement when it appears that the SPONSOR does not meet his commitments, he protests his signature, he requests referred payment or legal concordat, if he is classified by our factoring or credit insurance company in the declined category …etc. whether he is in one of the states for which the law is the immediate provision of all debt in due course.

CANCELLATION OF THE SPONSORING AGREEMENT BY THE SPONSOR

Any cancellation of the Sponsoring Agreement, for any reason whatsoever, shall be made by certified post/email. The cancellation will take effect on the third day following the date of dispatch. All visibility of the SPONSOR will be removed except on printed material produced prior to the date of cancellation.

Up to 12 months before the start date of the ASSET PERFORMANCE Conference, cancellation by the SPONSOR is possible without any indemnification to the ORGANISER other than a fixed fee of 450 EUR excl. VAT in order to cover administrative costs. This means the SPONSOR is entitled to claim a credit note or to claim the refund of any sponsor fee already paid. The organiser is entitled to invoice the fixed fee of 450 EUR excl. VAT to cover administrative costs on the credit note and deduct that amount form the sponsor fee to be reimbursed to the SPONSOR. The ORGANISER makes the credit note mentioned above within 8 days after the cancellation by the SPONSOR takes effect. The ORGANISER reimburses the credit to the SPONSOR within 8 days after issuing the credit note.

In case of cancellation by the SPONSOR between 12 and 9 months prior to the start date of the ASSET PERFORMANCE Conference, 50% of the sponsor fee remains due.

In case of cancellation by the SPONSOR later than 9 months prior to the start date of the ASSET PERFORMANCE Conference, the obligation of the SPONSOR to pay the total sponsor fee shall not be effected, nor shall the SPONSOR be entitled to claim a credit note or reclaim the refund of any fees already paid. The complete sponsor fee remains due and payable.

Cancellation by the SPONSOR will neither entitle the SPONSOR to claim the refund of the already paid SPONSOR’s fee.

In case of cancellation, all visibility of the SPONSOR will be removed except from physical materials produced prior to the date of cancellation. The SPONSOR cannot claim the removal of publicity and/or logos of the SPONSOR or any materials that already have been produced or installed.

Return of products

All products that may still be in the possession of the ORGANISER upon the expiry of this agreement, for any reason whatsoever, and which are the property of the SPONSOR, must be returned at the first request of the SPONSOR, without the ORGANISER being able to invoke any exception whatsoever under which they might refuse to return the products.

All products that may still be in the possession of the SPONSOR upon the expiry of this agreement, for any reason whatsoever, and which are the property of the ORGANISER, must be returned at the first request of the ORGANISER, without the SPONSOR being able to invoke any exception whatsoever under which it might refuse to return the products.

Failure of services 

The ORGANISER will endeavour to ensure the supply of the services of the venue and of those mentioned in the Practical Manual but as the supply of such services is not within the control of the ORGANISER they shall not incur any liability to the SPONSOR for any loss or damage if any such services shall wholly or partially fail or cease to be available nor shall the SPONSOR be entitled to any allowance in respect of the SPONSOR’s fee due or paid under the Agreement.

Rights of ORGANISER and venue owners

The ORGANISER and the owners of the venue or of interests therein and those authorised by them respectively have the right to enter the Venue at any time to execute works, repairs and alterations and for other purposes. No compensation will be payable to the SPONSOR for damage, loss or inconvenience so caused.

Alteration of Conference Dates 

The ORGANISER reserves the right to alter the Conference Dates as set out in the Sponsoring Agreement at any time provided that any alteration does not result in the Conference being moved by more than 12 (twelve) months.

Warranties and disclaimer

The SPONSOR and the ORGANISER represents and warrants to each other that it has the full power necessary to enter into this Sponsoring Agreement; that all corporate actions and approvals have been taken that are necessary to make the Sponsoring Agreement a binding and enforceable obligation of such party; and that such party’s execution, delivery and performance of the Sponsoring Agreement are not in conflict with, and will not cause an event of default under, any agreement or instrument to which such party is bound. ORGANISER disclaims all other warranties, whether express or implied, written or oral, including any implied warranty of merchantability, title, non-infringement or fitness for a particular purpose.

Independent parties

No form of employment relationship exists between the ORGANISER and the SPONSOR. All documents and correspondence exchanged between the ORGANISER and the SPONSOR are to be considered as an indispensable instrument to allow the parties to act in accordance with their obligations. Under no circumstances can they be interpreted as implying any hierarchical relationship.

The ORGANISER is by no means authorised to bind the SPONSOR in any way. The SPONSOR is by no means authorised to bind the ORGANISER in any way.

Transfer of rights

The ORGANISER and SPONSOR shall not transfer the Sponsoring Agreement in whole or in part to another party without prior written permission of the other contracting party.

Period of limitation

The period of limitation for all legal claims brought under the Sponsoring Agreement is one year after the fact giving rise to the claim.

 

 

Provisions

It is expressly agreed that all provisions of the Sponsoring Agreement are essential, without which the Sponsoring Agreement would not have been entered into.

Any breach of these provisions, whatever its nature or duration, warrants the immediate termination of the Sponsoring Agreement, without prejudice to the injured party’s right to claim compensation. The ORGANISER and SPONSOR shall not be liable towards each other for indirect and/or consequential damage, including, but not limited to, loss of profit, loss of production, unless the relevant party is guilty of gross negligence or wilful misconduct. Should any of the provisions of the Sponsoring Agreement be held to be invalid under the present or future legislation, such invalidity shall only affect the relevant provision, without affecting the remaining provisions or the agreement as a whole.

Any amendments to the Sponsoring Agreement, including supplements and omissions, must be made in writing.

Language

The ORGANISER and SPONSOR expressly acknowledge that they master the English language and therefore understand and accept the entire Sponsoring Agreement, which was written in English.

GDPR

The SPONSOR accepts the GDPR policy of the Asset Performance Conference. The SPONSOR agrees and accepts the GDPR Agreement attached in Annex 4 and its appendix 1.

Jurisdiction and governing law

The SPONSOR hereby undertake to apply the CEPANI Mediation Rules to all disputes arising out of or in connection with this Sponsoring Agreement. The place of the mediation shall be Brussels. The proceedings shall be conducted in the English language. Should the mediation fail, the dispute shall be finally settled under the CEPANI Rules of Arbitration by one or more arbitrators appointed in accordance with the said Rules. The place of the arbitration shall be Brussels, the arbitration shall be conducted in the English language. For all matters that are not included in the agreement, Belgian law shall apply.

Amendments, applications and interpretation of the terms and conditions

(a) The ORGANISER reserve the right to add, alter or expunge any of the stipulations in the Practical Manual.

(b) In the event of any dispute as to the interpretation of these Terms and Conditions as a result of their translation into another language, the English version shall be taken as authentic.

(c) In case an agency is appointed to install the individual space, the SPONSOR must bring to the notice of all agents or contractors employed by him such of the provisions of these Terms and Conditions as may affect such agents or contractors, and any claim arising from the failure of the SPONSOR to give such notice shall be the sole responsibility of the Sponsor concerned.

(d) The parties hereby undertake to apply the CEPANI Mediation Rules to all disputes arising out of or in connection with the Sponsoring Agreement. The place of the mediation shall be Brussels. The proceedings shall be conducted in the English language. Should the mediation fail, the dispute shall be finally settled under the CEPANI Rules of Arbitration by one or more arbitrators appointed in accordance with the said Rules. The place of the arbitration shall be Brussels, the arbitration shall be conducted in the English language. For all matters that are not included in the agreement, Belgian law shall apply.

(d) All agreements, consents, notices, individual permits and special arrangements must be in writing, signed by the party or parties giving the same and, in the case of service on the SPONSOR may be served by posting the same by registered mail to the address given on the Sponsoring Agreement or by sending an email to the ORGANISER.

Any communication sent by registered mail shall be deemed to be served on the day following the date of posting.

(e) By signing and returning the Sponsorship Agreement, the SPONSOR acknowledges having received, read and accepted all these terms of the Sponsorship Agreement.

Annex 2: CODES OF CONDUCT

Conference Code of Conduct

The ORGANISER is dedicated to provide a harassment-free conference experience for all conference participants regardless of gender, sexual orientation, disability, physical appearance, race, or religion. We do not tolerate harassment of speakers, conference participants, or staff in any form.

All communications and interactions should be appropriate for a professional audience. Comments or images that are defamatory, slanderous, libelous, discriminatory (on the basis of age, race, color, creed, body size, gender or gender preference), obscene or constitute sexual harassment are prohibited. Conference participant are also prohibited from verbally abusing the conference staff, speakers, or other participants.

Conference participants violating these guidelines are expected to comply immediately and may be sanctioned or expelled from the conference without a refund or liability at the discretion of the ORGANISER.

If you are being harassed, witness someone else being harassed, or have any other concerns please contact the ORGANISER immediately. The ORGANISER can be reached at any time via info@assetperformance.eu.

We value the participation of our attendees, speakers, and sponsors and expect all conference participants to abide by these guidelines.

 

Networking Hall Code of Conduct

No one will be admitted to the networking hall without possessing a badge. All networking hall attendees must be in the industry and wear their conference badge at all times.

There is to be no solicitation of business on the networking hall floor by anyone other than confirmed sponsors. Non-sponsoring companies and attendees selling on the networking floor will be escorted from the floor and not allowed to return.

No one under the age of 18 is permitted on the networking hall floor.

The ORGANISER reserves the right to limit food and beverage served inside the networking hall to the networking hall floor and, at sole discretion, may not permit food and beverage to be taken from the networking hall floor to any areas outside the networking hall.

The ORGANISER reserves the right to refuse to admit or eject any person from the networking hall floor.

Video/Photo Release

Occasionally the ORGANISER may document the conference sessions and/or networking hall in video or photograph format for archival and/or promotional purposes. Unless this permission is revoked in writing to the ORGANISER, by virtue of attending, all conference participants agree to the use of their voice and/or image in such materials.

Compliance

All conference participants will comply with the rules of the conference facility and with all applicable laws and regulations. Conference participants may not engage in any activities in the conference facility which involve any form or type of pyrotechnics, fireworks, flares, flames, or other flammable or explosive materials or items, or any other hazardous substances.